Ten Reasons Your Business Needs a CRM System in 2024

5 Minutes Read
Ten Reasons Your Business Needs a CRM System in 2024


If your business is not already utilising a CRM (Customer Relationship Management) system, it might be the right time to consider adopting one. This tool has the potential to significantly enhance your sales team's productivity and improve your sales conversion rate. A robust CRM system can track activities at a micro level, providing detailed insights into your business.
Over the past two years, CRM systems have seen significant improvements in terms of automation and integration capabilities. They have become more sophisticated, with advanced AI technology enabling better lead scoring, predictive analytics, and customer service automation. They have also become more integrated, connecting seamlessly with various other business tools such as email systems, social media platforms, and even financial systems.

This has allowed businesses to have a more holistic view of their customers, resulting in more personalised and effective marketing strategies. Moreover, the rise of mobile technology has also influenced CRM development, with many now offering mobile apps for on-the-go access to customer data. All of these advancements have further emphasised the importance of CRM systems in today's business environment.

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Here are the top 10 reasons why a CRM system is crucial for businesses:

1. List Segmentation

In the age of advanced technology, there are more communication methods than ever before. Your database contacts may prefer different channels, and without a CRM system, you cannot segment your database effectively. Segmentation allows you to tailor your sales team and messages to your audience, creating personalised communication for each buyer persona.

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2. AI Enabling Efficiency

Artificial Intelligence (AI) tools have become an integral part of CRM systems like HubSpot, revolutionising the way businesses manage customer relationships. Here are three key examples of AI integration in CRM:

  1. Predictive Analytics: AI allows CRM systems to analyse past customer behaviour to predict future actions. This can include purchasing behaviour, customer churn, and even the likelihood of a lead converting into a customer. Predictive analytics provide valuable insights that can shape marketing strategies and sales approaches.
  2. Chatbots and Virtual Assistants: AI-powered chatbots and virtual assistants are now commonplace in CRM systems. They can handle basic customer service queries, guide users through website navigation, and even schedule appointments. This automation frees up time for customer service reps to handle more complex tasks.
  3. Personalised Marketing Automation: AI can analyse data to understand customer preferences, enabling businesses to provide personalised content. This can range from personalised email communication to product recommendations based on a customer's browsing history. This level of personalization enhances the customer experience and can lead to higher engagement and conversion rates.

3. Stay in Touch with CRM Tools

Modern CRM tools, such as HubSpot CRM, are designed to help you maintain effective communication with your customers across various platforms. You can record each interaction, be it a call, an email, a WhatsApp message, or a direct message on social media, and create a comprehensive timeline of your contact history.

For instance, if a customer inquiry comes through a direct message on Twitter, it can be logged into the CRM. Similarly, if a conversation happens over SMS, it can also be tracked and stored in the system. This centralization of communication history boosts your productivity by providing a clear overview of past interactions and guiding you on who to reach out to next.

4. CRM Systems Nurture Leads

A vital feature of an effective CRM system is its capacity to nurture leads. This is achieved by maintaining organised information about potential customers, staying in touch regularly through various tech-enabled communication channels like video emails, one-to-one online meetings via Zoom, and group chats. Additionally, it enables the consistent delivery of helpful, personalised content. This technology-aided approach aids in regular outreach, keeping the lead nurturing process both reliable and quantifiable.

5. Automated Communication with CRM

CRM systems have expanded their integration capabilities beyond traditional email systems. They now encompass various communication platforms, including instant messaging, SMS, and services like Twilio.com.This integration allows for tracking of all forms of communication and the inclusion of templates, making the communication process automated and personalised.

For instance, utilising a service like Twilio, businesses can automate SMS notifications for appointment reminders, promotional offers, or customer service updates, all tracked and managed through the CRM system. This comprehensive integration transforms CRM systems into a hub for all customer interactions, irrespective of the communication platform.

6. CRMs Help Retain Your Customers

CRM systems are crucial for whole-business integration, encompassing marketing, sales, and operations. Their ability to target existing customers, who are more likely to make repeat purchases, offers significant cost savings as retaining a current customer is cheaper than acquiring a new one.

By keeping track of customer purchases and interactions across all business departments, CRM systems streamline the process of identifying new selling opportunities. For example, a CRM could flag when a customer has regularly used a service or product, prompting the sales team to offer a complementary product or renewal, thereby enhancing customer retention.

7. Accessing the Matrix with CRM

An efficient CRM system, equipped with advanced reporting tools, can not only keep track of teams and individuals but also record phone calls and track emails. This feature, powered by Artificial Intelligence, provides an unparalleled level of transparency across the team, making it easier for managers to monitor their organisation. The AI can assess the quality of phone calls, email responses, and even instant messages, providing valuable data to managers. This data can be used for targeted training and coaching, enhancing the overall efficiency and effectiveness of the team.

8. Integration of CRM with Other Services

CRM platforms, such as HubSpot CRM, can seamlessly integrate with various other business applications, thereby creating a unified, detailed snapshot of your business information. Here are five such integrations:

  1. Slack: This communication tool integrates with HubSpot, allowing you to send notifications about updates or changes in the CRM directly to a Slack channel for improved team collaboration.
  2. Gmail: The Gmail integration enables you to track and log emails directly into HubSpot, ensuring all communication with a client is recorded in one place.
  3. Aircall: Aircall integrates with HubSpot, allowing businesses to log call data directly into the CRM. This includes call duration, timestamps, and even call recordings. It also enables click-to-call and automatic call activity logging, enhancing the communication tracking capabilities of the CRM system.
  4. Shopify: By integrating Shopify with HubSpot, you can analyse your e-commerce data in detail, segment your customers, and automate personalised marketing campaigns.
  5. Zapier: Zapier can connect HubSpot to over 1,000 other apps, automating workflows and saving you time on manual tasks.

9. Social Data and CRM

CRM systems, like HubSpot, integrate with social media platforms to streamline customer engagement. This integration equips salespeople minimising research time and enhancing communication. Here are four examples of how this can benefit a business:

  1. Timely Engagement: With real-time updates, businesses can engage with customers promptly, reacting to their posts or comments, which can enhance customer relations and brand perception.
  2. Insightful Lead Generation: By monitoring social discussions related to the industry or specific keywords, businesses can identify potential leads to engage with, making lead generation more insightful and targeted.

10. CRM Tools Are for Everyone

Today, relying solely on an Excel spreadsheet will be a thing of the past. With expanding customer lists, tracking timeline history with a spreadsheet becomes increasingly challenging. Therefore, managing customer relationships with a CRM becomes essential for all businesses, including every staff member, even those in the field. With advancements in AI, CRM systems are more accessible and user-friendly, being easily managed from mobile devices. This ensures up-to-date information for all staff, thereby enhancing the customer experience.


The importance of CRM systems in today's business environment cannot be overstated. The integration capabilities, AI features, and advanced reporting tools offered by modern CRMs can revolutionise how businesses manage their customer relationships. They provide unparalleled insights into customer behaviour, streamline communication, and automate tasks, leading to higher productivity and improved sales conversion rates.

To learn more about the benefits of using a CRM system to power your marketing strategies, we invite you to download our free guide, “Benefits of Using Your CRM to Power Your Marketing.” This comprehensive guide will provide you with valuable insights and tips on how to fully leverage your CRM system to enhance your marketing efforts.

^ This article was created on February 17, 2017, and was last updated on November 12, 2023.


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David McMahon

Expert HubSpot Consultant | Helping Businesses Maximise HubSpot CRM, Workflows, and Integration for Revenue Growth